Project Engineering Coordinator

 

We are seeking a highly organized and detail-driven Project Engineering Coordinator to support engineering-led projects by ensuring documentation, schedules, systems, and reporting are accurate, complete, and aligned throughout the project lifecycle.

This role plays a mission-critical support function by protecting engineering time, strengthening execution discipline, and ensuring that no documentation, compliance, or administrative detail is missed. Acting as a structured and technically fluent extension of the Project Engineer, the Project Engineering Coordinator ensures projects are set up correctly from day one and supported through close-out and billing.

This position is ideal for someone who thrives in structured environments, enjoys learning technical concepts, and takes pride in building systems that help engineering and field teams perform at their best.

Key Outcomes of the Role

Success in this role looks like:

• Complete, current, and audit-ready project files

• Clear alignment between contract requirements, specifications, and reporting

• Accurate and up-to-date schedules and dashboards

• Engineers focused on decision-making and execution—not administrative tasks

• No surprises during billing, close-out, or project reviews

Core Responsibilities

Project Setup & Contract Alignment

• Review project contracts, specifications, and scope documents to understand documentation, reporting, and compliance requirements.

• Assist in translating contract requirements into clear project checklists, workflows, and reporting structures.

• Ensure project folders and systems are properly set up at project initiation to support compliance and traceability.

• Maintain standardized and organized documentation structures across active projects.

Project Lifecycle Administration & Coordination

• Ensure required documentation and information are complete at every stage of the project lifecycle, from award through close-out.

• Maintain and update the project management platform, ensuring accurate tracking of:

  • Project setup

  • Key milestones

  • Ongoing progress

  • Close-out and billing readiness

• Proactively identify missing documentation, overdue inputs, or inconsistencies and escalate as needed.

Documentation, Reporting & Data Management

• Compile, organize, and quality-check essential project data, including:

  • Surveys

  • Drill logs

  • Daily and blast reports

  • Photos and videos

  • Monitoring and compliance records

• Coordinate with field personnel to ensure timely submission of required documentation.

• Upload and maintain records across document management and reporting systems, ensuring consistency and accuracy.

• Prepare internal and client-facing reports that support project reviews, compliance, and billing.

Technical & Systems Support

• Develop a working familiarity with drilling, blasting, or engineering workflows, tools, and terminology.

• Assist with data preparation and system inputs related to scheduling, reporting, and technical platforms.

• Identify opportunities to improve documentation flow, reduce duplication, and streamline administrative processes.

Continuous Improvement & Cross-Functional Support

• Collaborate with engineering, operations, and leadership to improve project administration processes.

• Support the documentation of standard operating procedures (SOPs).

• Assist with continuous improvement initiatives related to safety, quality, and operational execution.

Qualifications

• 5+ years of experience in a project engineering, project coordination, or project management support role.

• Prior experience supporting construction, engineering, mining, or industrial projects is strongly preferred.

• Bachelor’s degree in Engineering, Construction Management, Business, or a related field (or equivalent experience).

• Strong proficiency in:

  • Microsoft Excel, Outlook, and PowerPoint

  • Cloud-based document management systems

  • Project management platforms (e.g., Monday.com, Asana, Smartsheet)

Critical Skills & Attributes

• Exceptional organizational skills and attention to detail

• Strong written and verbal communication abilities

• Ability to understand technical concepts and translate them into structured documentation

• Proactive problem-solver who identifies issues early

• Comfortable working independently in a remote environment

• Strong ownership, follow-through, and accountability

• Tech-savvy and eager to learn new tools and systems

• Professional, reliable, and responsive across time zones

Requirements

• Updated Resume/CV | US hours

• Reliable internet connection and personal computer 

• Backup power solution (UPS or battery backup) to ensure work continuity

Benefits

• Competitive salary (commensurate with experience)

• Full remote work setup

• Long-term career growth opportunities

• Supportive, structured, and execution-focused work environment