Payroll Specialist

We are seeking a detail-driven Payroll Specialist to join a U.S.-based civil construction contractor. This role owns weekly union and non-union payroll, including certified payroll and prevailing wage compliance, and also supports HR administration and IT coordination for a team of about 60 employees.

The ideal candidate has 5+ years of multi-jurisdiction U.S. payroll experience and 3+ years of certified payroll, and won't submit a filing they can't tie back to a rate table or a timecard.

Responsibilities:

• Process accurate, on-time full-cycle weekly payroll for union and non-union employees across multiple jurisdictions.
• Audit and maintain employee payroll records, including pay rates, taxes, deductions, benefits, union classifications and job cost allocations.
• Review timekeeping records, resolve discrepancies, and hold the timecard cut-off.
• Prepare and file certified payroll reports, union reports, fringe benefit reporting and related compliance documentation.
• Support prevailing wage, Davis-Bacon, collective bargaining agreement and payroll regulatory compliance.
• Administer payroll tax, garnishments, year-end reporting and W-2 processing.
• Reconcile payroll, labor, tax and job cost data to support accurate financial reporting.
• Assist with payroll audits, reporting, system maintenance and process improvement.
• Own new-hire onboarding and employee offboarding: paperwork, documentation, system setup, orientation and return of company property.
• Maintain employee records and coordinate benefits with payroll.
• Work with the company's outside HR consultants to maintain HR policies and stay compliant with labor laws and safety regulations.
• Serve as the first point of contact for employee HR questions and for injury reporting (OSHA-compliant documentation and Workers' Compensation follow-up).
• Coordinate with the company's third-party IT provider on basic staff support, user accounts and permissions, equipment inventory, upgrades and IT policies.

Qualifications:

• 5+ years of multi-jurisdiction U.S. payroll experience.
• 3+ years of hands-on certified payroll experience, including filing reports and resolving rejections.
• Working knowledge of prevailing wage and the Davis-Bacon Act.
• Experience with a certified payroll platform (LCP Tracker, eMARS or a comparable platform).
• High competency with a fully integrated ERP system.
• Proficiency in Microsoft Office (Word, Excel and Outlook).
• Excellent written and spoken English, communication and time-management skills.
• Strong attention to detail and the ability to juggle competing priorities against weekly payroll deadlines.
• Discretion with compensation, medical and personal employee data.

Strongly Preferred:

• U.S. construction, engineering or field-services payroll experience.
• Vista Viewpoint or similar construction software (Spectrum, Sage 300/100, Foundation).
• Union reporting, CBA fringe calculation and remittance reconciliation.
• Experience with HR administration and onboarding for a U.S. company.

Requirements:

• Updated Resume/CV.
• Available to work U.S. Pacific business hours (Philippine night shift).
• Willing to share a scrubbed sample of a certified payroll report you prepared.
• Ability to work in a fast-paced, dynamic environment.
• Reliable internet connection and personal computer.
• UPS/battery backup to ensure continuity during power interruptions.

Benefits:

• Competitive salary.
• WFH set-up.
• Career advancement opportunities.
• HMO.

Join our team now and be part of the top 1% talent in the Philippines!