Human Resource Assistant

We are seeking a Human Resources Assistant to provide administrative and operational support across the full employee lifecycle in a fast-paced, multi-site construction organization. This role is critical to ensuring accurate execution of HR processes, maintaining compliance, and delivering a consistent employee experience across office and field teams.

The ideal candidate will have strong organizational skills, meticulous attention to detail, and experience supporting HR operations in a construction or multi-site environment. This position focuses on coordination, data integrity, and process execution while building foundational HR expertise in a collaborative, guidance-supported environment.

Job Responsibilities:

• Maintain accurate and up-to-date employee records across HRIS and internal systems.
• Support document management, including I-9s, personnel files, and compliance documentation.
• Track and audit HR data for completeness, accuracy, and regulatory compliance.
• Assist with maintaining HR policies, forms, and standard operating procedures.
• Support HR reporting and data requests to leadership.
• Coordinate interview scheduling and candidate communications across multiple projects and locations.
• Prepare offer letters, new hire packets, and onboarding documentation.
• Facilitate onboarding logistics, including orientation scheduling and system setup.
• Partner with field teams to ensure smooth onboarding of craft and project staff.
• Support pre-employment requirements including background checks, drug screens, and certifications.
• Serve as a first point of contact for routine HR inquiries from employees and supervisors.
• Provide support for benefits administration and enrollment processes.
• Assist with timekeeping, payroll coordination, and issue resolution.
• Help promote a positive employee experience across office and field teams.
• Maintain employee files in accordance with federal, state, and local labor laws.
• Track required certifications such as OSHA training, licenses, and safety compliance.
• Support internal audits and external compliance reviews.
• Ensure adherence to company policies, union agreements, and regulatory requirements.
• Assist with HR initiatives such as employee engagement, retention programs, and training coordination.
• Support rollout of HR policies and company-wide communications.
• Provide administrative support for HR projects and process improvements.
• Help coordinate company activities across dispersed teams and job sites.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or related field, or equivalent work experience.
• At least 5 years of HR, administrative, or operations experience.
• Strong organizational skills with the ability to manage multiple priorities across locations.
• Excellent interpersonal and communication skills.
• High level of accuracy, attention to detail, and discretion with confidential information.
• Experience supporting construction, manufacturing, or multi-site operations.
• Familiarity with HRIS platforms and timekeeping/payroll systems.
• U.S. experience required.

Requirements:

• Updated Resume/CV.
• Ability to work in a fast-paced, dynamic environment.
• Reliable internet connection and personal computer.
• UPS/battery backup to ensure continuity during power interruptions.

Benefits:

• Competitive salary with performance-based incentives.
• WFH set-up.
• Opportunities for career advancement.
• HMO coverage for employee and immediate family members.

Join our team now and be part of the top 1% talent in the Philippines!