Deltek Ajera Accounting & Systems Specialist

We are seeking a Deltek Ajera Accounting & Systems Specialist to take ownership of a project-based accounting environment, strengthen financial processes, improve reporting, and help build scalable systems for a growing engineering and professional-services organization. This is not a basic bookkeeping role—the position combines accounting expertise with financial systems administration, process improvement, reporting, and automation.

The ideal candidate has 5+ years of relevant accounting and financial systems experience, strong hands-on expertise with Deltek Ajera, and a solid understanding of project-based accounting. You should be comfortable moving between detailed accounting work and higher-level systems thinking, identifying inefficiencies, improving data quality, documenting processes, and working independently with leadership and operational teams.

Job Responsibilities:

• Serve as the internal subject-matter expert and power user for Deltek Ajera.
• Configure, maintain, troubleshoot, and continuously improve the Deltek Ajera environment.
• Review existing accounting and system workflows and identify opportunities to improve controls, reporting, data quality, and efficiency.
• Establish and maintain best practices for the use of Ajera across accounting, project management, and leadership teams.
• Manage and support system setup for employees, clients, projects, phases, billing structures, rates, and related financial data.
• Improve the consistency and accuracy of financial and project information entered and maintained within Ajera.
• Support project setup and project accounting processes for a project-based professional-services environment.
• Manage and improve processes related to time and expense reporting, billing, invoicing, accounts receivable, and accounts payable.
• Support work-in-progress management, revenue recognition, project profitability analysis, and financial reconciliation.
• Maintain and improve processes involving contract values, amendments, billing rates, labor multipliers, project budgets, and cost tracking.
• Support backlog reporting, financial forecasting, month-end processes, and management reporting.
• Develop and validate reporting for revenue, profitability, project performance, WIP, accounts receivable aging, DSO, utilization, labor, and overhead.
• Analyze project budgets versus actual performance and improve financial visibility for project managers and leadership.
• Ensure the underlying accounting data and processes are structured correctly so management reporting remains accurate and reliable.
• Document existing accounting workflows and identify gaps, bottlenecks, inconsistencies, and unnecessary manual processes.
• Develop clear Standard Operating Procedures, checklists, templates, and recurring accounting processes.
• Strengthen internal controls and establish clear ownership and accountability for critical accounting activities.
• Train and support employees and project managers on proper Ajera procedures and financial workflows.
• Identify opportunities to reduce manual spreadsheets and automate repetitive accounting or reporting activities.
• Support integrations between Ajera and dashboards, APIs, business-intelligence tools, and other internal reporting systems.
• Help build scalable accounting processes and documentation that can support continued organizational growth.
• Investigate accounting or system discrepancies, identify root causes, and implement sustainable solutions.
• Work closely with leadership and the accounting team to continuously improve financial systems, reporting, processes, and operational visibility.

Qualifications:

• 5+ years of relevant accounting, project accounting, financial systems, or related professional experience.
• Strong hands-on experience with Deltek Ajera; experience with Vantagepoint or other Deltek products is also valuable.
• Strong understanding of project-based accounting, including billing, accounts receivable, WIP, project financials, profitability, and financial reporting.
• Advanced proficiency in Microsoft Excel and the ability to analyze and reconcile complex financial data.
• Strong analytical and problem-solving skills with the ability to identify accounting or system discrepancies and determine the underlying cause.
• Excellent attention to detail with a strong commitment to financial accuracy, data quality, and process consistency.
• Proven ability to document workflows, create repeatable procedures, and improve accounting processes.
• Ability to work independently, take ownership of projects, and communicate financial concepts clearly to non-accounting stakeholders.
• Previous experience working with U.S.-based companies or stakeholders is strongly preferred.
• Experience within an engineering, architecture, consulting, or other professional-services firm is strongly preferred.
• Advanced or administrator-level Deltek Ajera experience is strongly preferred.
• Experience improving or implementing Ajera workflows, reporting, and financial processes is strongly preferred.
• Experience developing SOPs, process documentation, internal controls, or scalable accounting systems is preferred.
• Experience integrating Ajera data with APIs, dashboards, reporting platforms, or business-intelligence systems is preferred.

Requirements:

• Updated Resume/CV.
• Ability to work in a fast-paced, dynamic environment.
• Reliable internet connection and personal computer.
• UPS/battery backup to ensure continuity during power interruptions.

Benefits:

• Competitive salary with performance-based incentives.
• WFH set-up.
• Opportunities for career advancement.
• HMO coverage for employee and immediate family members.

Join our team now and be part of the top 1% talent in the Philippines!