Accounts Payable Specialist

Job Summary: The Accounts Payable Specialist will process all vendor invoices and credit card transactions into Quickbooks and maintain organized and complete supporting documentation.

CORE RESPONSIBILITIES:

• Accounts Payable Duties
  • Input all invoices and credit card transactions within 2 business days of receipt.
  • Primary point of contact for vendors for invoice related questions and issues.
  • Perform regular audits to ensure all transactions have been recorded.
  • Regularly communicate with managers on unreceived credit card receipts or to notify of unresolved invoice issues.
  • Work with the supply chain to ensure compliance with 3 way match transactions relating to inventory.
  • Initiate first draft of bi-weekly check run for approval.
  • Maintain compliance with vendors to ensure favorable credit terms are extended and retained.
  • Manage AP inbox and digital storage of invoices and check runs.
  • Maintain knowledge of GL expense accounts and ensure accurate coding of expenses with descriptive entries.
  • Perform zero variance month end reconciliation of AP subledger to balance sheet and assist with monthly inventory reconciliation via inventory in transit and open PO’s.
  • Manage new vendor onboarding process and maintain current vendor files.
  • Maintain accurate documentation throughout the year to support year end 1099 processing.
  • Process approved vendor payments via check and EFT.

• General Finance Team Scope of Duties
  • Ensure real-time processing of data.
  • Perform regular self-audits of data throughout the month to ensure accuracy.
  • Follow the month end schedule to achieve the target of a 5-day close process.
  • Follow month end processes, including completion of all supporting schedules and document retention to back up transactions.
  • Assist with data reporting for TF Leadership.
  • Monitor processes (both manual software related) and immediately report on any inaccuracies or inefficiencies to ensure real time solutions.
  • Maintain vigilance on proper period transactions and impact of dates on financial reporting

 

POSITION REQUIREMENTS:

• Ability to understand, speak, read, and write in English.
• A high school education or GED.
• One year to three years of similar or related experience.
• Must have Quickbooks Desktop experience.
• Must be able to operate a 10 calculator by touch.
• Must be able to use PC spreadsheet software.